PVDNET® – a truly integrated CAMA, tax, and billing system

The PVDNET® suite of products (eAssessor, eAuditor, eTreasurer, and eOffice) is specifically designed for CAMA and Tax & Billing professionals and has incorporated these respective functions in one integrated property tax system. Business rules have been incorporated that will enable elected officials to comply with State Statutes in all facets of their property-tax-related duties. This truly integrated system eliminates the possibility of redundant data resulting from entering data into multiple databases. PVDNET® enables CAMA and Tax & Billing professionals to share the same data and to view the data not traditionally available to other offices. Roles have been established in the security structure to allow users either read-only access, partial modification of some records, or full edit capabilities.

• Provides CAMA calculations for land, improvements, and yard items for residential, agricultural, commercial and industrial real estate
• Calculates and displays individual and total land and improvement calculations
• Support systems sketching of multiple improvements and yard items including linear features on a single parcel
• Sketches are linked to parcel for printing or retrieval
• Photographs are linked to parcel for retrieval or printing
• Supports entry of sound value in lieu of calculated values and includes a field to record reason for override
• Supports adjustments, reasons for adjustments, and adjustment history for error corrections, appeals, and/or re-assessments
• Supports application of equalization factors by property class, by township
• Provides assessment ratio levels and related calculations for improved or unimproved classes of properties in accordance with IAAO Standards
• Calculates statistical data analysis elements such as coefficient of dispersion, median assessment ratios, and PRD (Price Related Differential).
• Supports entry, calculation, and application of annual adjustment factors to real property assessed valuations.
• Supports user-defined logical grouping of parcels from different property classes for the application of annual adjustment factors
• Calculates and displays segregation of various assessment levels as needed
• Generates Notice of Valuation (Form 11) once property value has changed
• After roll, allows for system to “lock”, preventing modification or removal of assessment data in the current year following certification of assessed values
• Provides archiving of assessment data immediately following property roll to the next tax season or governing body

• Supports transfer of ownership from one entity to another
• Supports transfer of an entire parcel, part of a parcel (parcel split), and combination of multiple parcels
• Tracks and displays all prior ownership and various related transactions
• Transfer process also makes available an area for sales price and other sale related information
• Supports entry, calculation, and aggregation of individual taxing unit fund rates by taxing units and taxing districts
• Supports calculation of property tax credits
• Provides separate identification of type and amount of deductions as required by the DLGF
• Provides and supports separate identification of fully- or partially-exempt properties
• Removes deductions and/or exemptions when property is transferred to a new owner
• Allows for property tax abatements with standard or customized schedules and percentages
• Accommodates unlimited Special Assessment types that can be added manually or via a batch upload process
• Incorporates a complete and robust process for handling Tax Increment Financing (TIF) parcels, including (but not limited to):
  • Identifies, accounts for, applies, and displays tax increment data and revenues by parcel and by tax increment district
  • Accounts for tax increment base value changes resulting from split or combine land transfers
  • Supports calculation of incremental net assessed values for the tax increment area as a whole and by taxing district
  • Segregates the base and increment amounts for calculation, collection, and settlement of taxes
• Allows multiple application of economic revitalization area deductions (abatements) to specific improvements for a parcel
• Supports applying investment deductions to specific improvements for a parcel
• Supports entry of state assessed distributable property data provided by the DLGF for tax calculation
• Records all data required to prepare the abstract of property, assessments, taxes, deductions, and exemptions
• Supports data entry, calculation of error correction, applying the error correction to the assessed value, error correction history, and generation and printing of refunds
• Records all data required to prepare the certificate of settlement and statement of the distribution of taxes collected
• Enables the Auditor to manage all aspects of Ditch Maintenance and Ditch Reconstruction projects, including (but not limited to):
  • Entering new Ditch projects (both Maintenance and Reconstruction)
  • Creating liabilities for both Ditch Maintenance and Reconstruction that appear on the tax bill
  • Tracking payments and providing reports for settlement and distributio

• Permits a county to maintain, enter, update, and retrieve real and personal assessment records for two assessment years subsequent to the current assessment year
• Archives and makes available for electronic retrieval historical and future-year data
• Enables the Treasurer to manage all aspects of that office, including (but not limited to):
  • Tracking all liabilities charged by the county on the tax bill
  • Applying all forms of payments to the parcel
  • Paying individual or multiple parcels in a single transaction
  • Printing a current tax bill in a PDF format that can be handed to the taxpayer or mailed or emailed
  • Upload payment files from various sources (e.g. bank, mortgage company) to apply payments in a batch
• Manage parcels that are escrowed by a mortgagee or multiple parcels that belong to a single owner; also provides the ability to email electronic bills
• Incorporates a robust bill-print file for all parcels that can be sent to bill-print vendors and other third-party vendors who want an electronic version of the tax bill information.
• Track parcels that are eligible for Tax Sale (real estate) or Judgment (personal property), including the creation of files for outside vendors.
• Enables Treasurer to initiate their portion of an error corrections (i.e. CofE and AA) within PVDNET® and the Auditor can make the final approval.
• Incorporates a Snowbird Address feature that enables the user to manage a secondary mailing address for the property owner without replacing the primary address
• Supports the emailing of electronic bills to a mortgage company or taxpayer with responsibility for paying multiple bills
• Incorporates refund data into the property tax settlement process
• Calculates penalties for real property, personal property, and mobile home